Independent monitoring bodies need to monitor all procurement processes in the public sector. The monitoring bodies have the mandate of ensuring that the procurement processes are transparent and in the interest of the public. The fact that the monitoring bodies ought to offer unbiased services indicates that these bodies ought to be of high integrity and should not have any links with the firms to be monitored. As we shall shortly see, the need for monitoring public procurement processes is manifold.
First, monitoring of public procurement processes ensures that there is transparency in the tendering and the bidding processes by different vendors. When there is no monitoring, chances are the outsourcing process could be set in a way that locks out certain vendors and this is inappropriate. The only way trust in such organization can be fostered is therefore by ensuring that all the processes are free from corruption of any kind.
The other reason for monitoring public procurements is to ensure that there is an equitable distribution of opportunities to the public. Due to nepotism and other forms of corruption, all these opportunities can be channeled to only a group of people if there is no monitoring in place. Monitoring therefore guarantees that the opportunities are open to all and that those who win or lose those opportunities do so because they are qualified or unqualified.
Also to ensure that there is satisfactory accountability for every budgetary allocation made, monitoring services may be needed. When there is no oversight over the procurement processes, chances of employees embezzling public funds are usually high and this will, in the long run, impair the delivery of services to the public.
Planning for future projects is also impossible unless there is accountability in the public sector. The donors to the projects stand to make very informed decisions regarding which areas may need more allocations or which may need less in the future given the fact that the processes are transparent for them to make such judgements. Correct judgment on budgetary allocations by the donors will, in turn, ensure that there is no superfluity and constraints for any sector that is allocated some funds.
Finally, monitoring processes give the masses the confidence in public institutions and how these institutions do their spending. More often than not, the public is usually uncertain of the spending patterns in the governmental institutions. With the monitoring of public procurement, however, such skepticism is dispelled completely.